When it comes
to creating sales quote quickly, using the quoting software has always been the
first choice for organizations that are into sales business. However, there are
a plethora of options available for choosing quoting software applications and
so it is natural to get confused about which is the right one that meets your
requirements. The following blog will clear all your doubts as it discusses the
various characteristics of the best quoting software.
Must be Cloud-based Software
Web-based software means the software should be
accessible on the Internet. Just one version of the software is installed and
maintained on a server, which is available to anyone who has an Internet
connection. Web-based quoting solution eliminates the tedious task of
installing it every time a client wants to use it. So if a sales quoting tool is web-based, customers can easily access it
through a web browser. Web-based solutions are flexible, require no
installation and can be easily customized according to customers’ requirements.
Must Integrate with CRM and other Relevant Apps
Most organizations use CRM
software to streamline their sales process. So, you need to choose quoting
software that easily integrates with CRM. CRM integration means that your sales
quoting software and CRM will function together, which is critical to manage your
customers as well as to obtain new leads.
The integration will ensure seamless flow
of information between the two software applications. Also, when you are able
to integrate your sales quoting tool with CRM and other relevant apps, you are
able to keep a track of customer and sales lead information from one place.
This can certainly help to increase productivity and allow you to focus more on
converting leads into sales.
Must Allow you to Accept Online Payments
Consider this: Your customer finds your sales
quotation well within his budget and accepts it. Certainly you don’t want to
keep your customer waiting to pay. So if the customer finds your sales quote
feasible and want to pay as fast as possible, you definitely don’t want to lose
this opportunity. Online payment system integrated with quoting and proposal
software will enable your customer to pay right away. So make sure that the
quoting software has an online payment processing system, which will simplify
the customers’ payment method. So there should be a link in the quote itself
that will allow the customer to place order easily.
Should Support Different Currencies
It is a known fact
that all sales quoting software tools available in the United States allow its
users to do business in US and Canadian dollars. However, if you want to expand
your business in other locations, say European countries, it can be difficult
since in these countries, business transactions are not executed in dollars.
Such a scenario puts limitations on making business transactions in a foreign
currency. In an ideal situation, the best quoting software should support
international payments. So consider a sales quoting tool that supports multiple
currencies so that you can execute transactions in different currencies. It
should allow you to track sales in different currencies. If this is not
possible, at least ensure it supports the currency in which you do your
business.
Should Support your Pricing
Recommendations
Business
organizations often use different strategies such as cost-based pricing,
volume-based pricing, and value-based pricing for pricing their products and
services. So the quoting software should support different methods of pricing
so that business can be done in different ways as per your strategy and
requirement.
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