When it comes
to creating and sending quotations to customers, quote a few companies prefer
traditional approach which involves use of Excel Sheets. In today’s times where
information is available at a click of a mouse, it is surprising that companies
continue to use this conventional method of quote creating. To be honest,
manual quoting is passé due to its several disadvantages and it is time that
companies go for sales quoting software.
Companies
investing in a sales quoting software can
reap several benefits, some of which are given below:
Send Quotes in a Matter of Minutes
When you are
using a sales quoting tool, dealing
with complex quotations is no longer an issue. Creating quotation is no longer
a complicated task, irrespective of RFQ requirements. You no longer have to
spend hours in generating sales quotations as with a sales quoting tool it can
be done in minutes. The speed at which you can generate quotes will indeed
astonish you. No sooner you get a request for quote, you are in a position to
quickly prepare and send quotes.
Accuracy
Accuracy is a
casualty in manual quoting. Errors associated with product pricing and customer
details are common when using Excel Spreadsheets to create quotations Entering
data manually in your Excel Sheets makes you vulnerable to human mistakes. In
case of quoting software, errors are unlikely as the software come with a point
and click interface. The activity of typing values from keyword is minimum.
Hence the usage of quoting tool helps to eliminate quotation errors. So you not
only make sales quotes faster but more accurate.
Present Quotes in the most Professional Manner
When you use
a sales quoting tool, you are able to present the quote to your customer in the
most professional way. Sending such attractive, professional quotations helps
to increase your win rate. With just a few clicks and in a matter of minutes,
you are able to send a quote that is complete with rich content, images and
technical specifications. Therefore there is a high probability that a quote
generated using a quoting software will get accepted
Ease of Use and Flexibility
Most sale
quoting tools available are web-based, so all you require is an Internet
connection and a web browser to access the tool. Web
quoting system eliminate the need for hard drive space and
installation. You can send as well as find out whether the quote has been
accepted online. As long as you have an internet connection, you can create
quotes anytime from anywhere.
Enhance Productivity
This is one
of the most important reasons why companies should discard the process of
manual quoting and use sales quoting software. Sales quoting tools that are
proven to help make sales quotes easier, faster and more accurate are bound to
improve the performance of your sales team tremendously. A sales team’s primary
task is to search for potentially suitable business targets, sell more and
increase profits. A sales quoting software makes quoting easier, thereby
allowing your sales team to engage more in selling. All this will contribute in
boosting the performance of your sales team. So if you want your sales team to
be more productive, you simply cannot afford to ignore sales quoting software.
On the whole,
putting together a quote and sending it to the customer is an easy process when
you use a sales quoting tool. It will help in saving valuable time and allow
your sales team to win deals faster.
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