Whether to
use a Sales quoting
software or not depends upon a number of factors, the most
important being the size of your business and the amount of business your
organization is handling. Quoting tools come in handy, when there is need to
infuse speed and accuracy in the sales process.
For instance,
if your business requirements involve generating 2 to 3 quotes per month,
opting for a quoting tool is absolutely unnecessary. This is because there are
hardly any requests for quotes (RFQs), hence in this case a spreadsheet will
do.
In case you
find that RFQs are increasing, it is time to think of software tools that
assist in accelerating quote creation. However, when business requirements are
pretty small in size, the tool would actually be a financial burden as the cost
of using it may exceed the profits incurred by the organization.
The Web quotation software is
useful when your business is growing and you have to create large number of
quotes, say in a week. Also, when quotation require you to configure products
and create bundles, things can get complicated. In such circumstances, you
simply cannot afford to lose time by using Spreadsheets for quote generation as
you will also have to focus on getting more customers and generating more
business.
Typically
medium and big enterprises have a large customer base and deal with different types
of customers including B2C, B2B, and B2G. In such a situation, making customers
wait isn’t acceptable as it can lead to loss of business. An IT product quoting software can
help sales reps fulfill their quote requests at the earliest. The tool will allow
them to create quotes quickly, in minutes. It can help to streamline their
business process, boost productivity and sales effectiveness, in turn giving
them a higher return on investment (ROI).
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