Has your
quoting process become a headache for you? Is quote creation consuming a lot of
your energy and time? Has sales taken a dip because you are finding it
difficult to manage quotes? If the answers to all these questions is yes, it is
time to automate the process using a quoting tool. Similarly, if your proposal process is time taking, it is time to
use a Proposal software.
Following are
the 3 main indicators that suggest you switch over to a quoting tool for your
quote management:
Poor Appearance
Quotes that
are generated manually do not impress the customers. This is because manual
quoting fails to give a professional appearance to the quote. Sales reps in
manual quoting have a predefined template for quote creation but the template
is often modified to accommodate the varied quoting requirements. As a result,
the quotes do not appear consistent and can drive customers away.
Whereas, Sales
quoting software tools produce quotes that are attractive and visually
appealing, which make you stand out from the competition. You can also add a
customized logo of your company in the quote, so every quote that the customer
receives is consistent and professionally designed.
Bad Win Rates
Manual quoting
being a time-taking activity, sales reps will have a hard time closing deals.
Using spreadsheets means your sales reps have to work longer and harder to
generate quotes. With lot of time and energy spent in the quoting process, it
slows down your quote response time, which can have a negative impact on their
ability to close more sales.
On the other
hand, people who have been using these software tools observe significantly
shorter sales cycle followed by increase in win rate. The main reason being
they are available on cloud. Cloud-based quoting tools, also known as Online quoting
systems, require no installation and allow you to quote from
anywhere as long as your device is connected to the Internet. These tools
automate the quoting process, hence you are able to generate large number of
quotes in less time, which contributes in closing more deals.
No Visibility into the Sales Flow
Apart from
the manual bottlenecks, maintaining a track of sales process becomes difficult.
For instance, a sales rep closes a deal but the rest of the team is unaware of
the items sold. The organization has trouble keeping track of all orders. There
is no proper flow of data from sales quotes and order to invoicing. Moreover,
you spend a lot of time in re-entering information in other system such as CRM
and ERP.
If you are
using a quoting tool, it will give complete visibility into your sales process.
It will allow you to keep track of your entire sales cycle effortlessly. The
tool can also integrate with your existing system to ensure seamless flow of data
between different systems.
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