Error Free Calculations
Yes, Excel
spreadsheets do help in making complex calculations but one cannot forget that
use of spreadsheets require significant manual intervention. Even a minor error
in one cell can have a cascading effect and spell disaster. Also, as
complexities in quoting increase, it can be difficult to handle the quoting process
using spreadsheets.
A better and
a popular alternative is to use an Online quoting
system. The tool simplifies your quoting process by automating
your calculation work. No matter how complex your quote is, calculations are
automatically handled by the tool. The taxes, freight charges and discounts; every
aspect of quote is considered while calculating the total sum.
Price Changes are Correctly Reflected
You might be
using spreadsheets for recording product pricing coming from various suppliers.
Any changes in pricing will have to be manually updated, which is again fraught
with errors. Moreover, you will have to access the supplier’s official website
or call him on a regular basis to get updated pricing information.
An Online quoting tool will
allow you to better manage pricing changes, irrespective of how frequently they
change. When you are using this tool, all the product related information
coming from different suppliers is structured and then stored in one catalog.
This catalog is directly integrated with your quoting tool, hence you have
direct access to product information while quote creation. Moreover, this
catalog gets updated automatically on a daily basis. So any changes in product
pricing or availability are reflected in the catalog.
Send Quotes Quickly
Having an Online
quotation software means you don’t have to be necessarily in the office for
quote creation. It allows you to access product information directly via the
Internet. It gives you the flexibility of creating and sending quotes from
anywhere, from any device as long you have access to the Internet. This
certainly helps in speeding up the quoting process.
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